LES COMES 4X4 FESTIVAL 2019 REGULATIONS
LES COMES 4X4 FESTIVAL 2019 REGULATIONS
Registration and participation in Les Comes 4×4 Festival 2019 implies acceptance of these regulations. Each participant must accept, respect and follow these regulations for the benefit of all other participants, the environment, and for the smooth performance of this activity.
PREAMBLE: Les Comes 4×4 Festival is a rally for cross-brand 4×4/SUV vehicles held on the weekend of 15, 16 and 17 of March 2019 on the “Les Comes” site in the town of Súria (Barcelona). This activity has a fun and festive nature, and is by no means a competition or sporting challenge.
*ARTICLE 1 – REGISTRATION
Participants can register on the www.lescomes4x4festival.com website or by going to “Les Comes” during the weekend of the rally. Registration on the official website will open on Monday, 13 December 2018 at 10:00 a.m. and will remain open online until Tuesday, 12th of March 2019 at 23.59 hours. From that moment, registrations may only be processed on-site at Les Comes during the weekend of the event within the following set times: On Friday, 15 March from 09:00 a.m. to 11:00 p.m., Saturday 16 March from 9:00 a.m. to 07:00 p.m., and Sunday 17 March from 9:00 a.m. to 04:00 p.m.
*The number of participating vehicles is limited to 900 on Friday 15th, 900 on Saturday 16th, and 900 on Sunday, 17th of March. If the participant limit set by the organisation is reached before the dates specified above, registration will be closed and will not be processed through either the official website or on the day of the event in Les Comes. If the set limit is reached, it will be announced on the event’s official website: www.lescomes4x4festival.com
ARTICLE 2 – PARTICIPANT PRICES
Participant prices include access for one vehicle and one driver. Passengers inside a participating vehicle (maximum 4 per vehicle) must pay the amount corresponding to their entry on-site at Les Comes:
The price per participating vehicle for the first 450 participants enrolled is €65 for one day with track access, €95 for two or three days with track access, and €125 for two or three days with track access and camping. From the participant with the number 451, prices for registration both online and on-site at Les Comes on the day of the event will be €80 for one day with track access, €115 for two or three days with track access, and €145 for two or three days with track access and camping *.
* The price for camping is the same whether you stay 1 or 2 nights.
* The price to access tracks is the same 2 or 3 days, it is a weekend price.
Participants purchasing 2-day entry with camping are entitled to enter the area designated by the organisation as the “Camping Area” with 1 vehicle only. Participants who would like to access the “Camping Area” with 2 or more vehicles must pay the price of an extra vehicle, which is set at €40 for any type of “vehicle” to access this area.
“Vehicle” is understood to be caravans, cars, motorcycles, motor homes, trailers and any other type of vehicle or equipment that occupies extra space in the participant camping area.
The Organisation will make a secure trailer parking area available to all participants at no cost. If a participant wants to bring a trailer into the camping area, it will be considered an “extra vehicle” and €40 must be paid on-site at Les Comes in the Registration Area.
2.1 – VISITOR AND PASSENGER PRICES
– Passengers are understood to be the people inside participating vehicles except the driver (maximum 4 pax per vehicle.)
– Visitors are understood to be the people with access to the Les Comes site and all event activities except those that require the use of a vehicle (4×4 paths and tracks).
– Visitors / Passengers aged 3 years or under go free.
– Visitors / Passengers aged 4 to 10 years pay €5 for the whole weekend.
– Visitors / Passengers over 10 years of age pay €10 for the whole weekend.
– Visitor camping price: €40* (only if space is available in that area on the day of the event)
* The Visitor/Passengers price gives access to Les Comes the Friday 9th, the Saturday 10th and Sunday 11th of March. There are no one day rates.
* Participants are given priority for camping at Les Comes, and it will only be possible to camp as a visitor if space is still available in the “Camping Area” provided by the Organisation on the day of the event. The Organisation will decide whether or not there is space in this area.
An identification bracelet will be supplied to each participant, passenger and visitor at the Les Comes 4×4 Festival registration tent, which will give access to the facilities and activities.
- The price includes free access to all activities provided that the schedule and program provided by the Organisation is respected.
- No type of food service is included (restaurant, bar, drinks, etc.)
- Visitors must leave their vehicles in the parking area provided and will access the facilities and activities by foot.
- Visitors may NOT participate in activities that require the express use of a vehicle (driving on tracks).
ARTICLE 3 – VEHICLES
Any type of 4×4 or SUV vehicle can be registered for Les Comes 4×4 Festival and access the tracks.
*Registrations will NOT be accepted in any case for Motorcycles, Quads, ATV’s or Buggies.
* Please consult the Organisation if you or any questions about vehicles with track access.
All participating vehicles must have up-to-date registration certificates, vehicle inspection tests and third party liability insurance. Furthermore, only participants with driving licenses may drive within the grounds of “Les Comes”.
You must carry the original vehicle documents and driving license with you on the day of the event and the Organisation reserves the right to ask for them at any time. If you do not have them or have any doubts about their validity/authenticity, the Organisation will have every right to refuse the participation of the vehicle or driver.
ARTICLE 4 – RESPONSIBILITIES
All participants must respect and follow the Organisation’s directions. Each participant will be responsible for any damages that may be caused to facilities due to misuse thereof or failure to follow the Organisation’s instructions. Current road traffic regulations regarding the maximum alcohol allowance for vehicle use will be applied where necessary. The Organisation can refuse the use of facilities or driving on the same to a participant who does not comply with the Organisation’s instructions. The participant understands and accepts the risks of taking part in some activities for their vehicle and its occupants.
Children must remain under the supervision and responsibility of their parents, and shall remain within the areas designated for them.
Pets must be supervised, tied and under the responsibility of their owner. Dangerous animals must wear a suitable muzzle.
The sale of products or services throughout the site is prohibited except those expressly permitted by the Organisation.
Accept and commit to respect and comply with the EVENT REGULATIONS and the SAFETY STANDARDS, RISKS AND CONSTRAINTS OF THE EVENT.
ARTICLE 5 – DRIVING ON TRACKS
All routes have been prepared, recognised and marked out by the Organisation according to their type of difficulty. Some tracks have rocky terrain so it is recommended to check tire pressure.
The Organisation has the right to deny access or modify the initial route for security reasons or due to adverse weather conditions.
Some of the sections may be two-way, so it will be necessary to take extra precautions.
The route’s lighting and signage must be respected at all times. Do not remove or change the direction of arrows. Fences, chains or wires that mark off an area must not be opened or closed.
It is totally forbidden to drive outside the marked tracks and/or cross country.
Pedestrian access to the tracks is strictly forbidden.
For security reasons, the tracks will be closed at 06:30 p.m. on Friday and Saturday and 05:30 p.m. on Sunday. It is not permitted to drive on the tracks at night.
ARTICLE 6 – DRIVING THROUGH THE SITE
The maximum permitted speed for driving through the access areas to facilities, the parking lot, or the camping area is 10 km/h.
The maximum speed during the track tour is 30 km/h.
Drive with caution, keeping a reasonable safety distance (15/20m). Priority in the access, camping and/or parking areas will always be given to pedestrians.
Driving is not permitted in the camping area after 22:00 hrs. If someone arrives after the deadline, they must leave their vehicle in the parking area provided by the Organisation.
In no event shall the Les Comes 4 × 4 Festival Organisation be responsible for traffic accidents caused by a person with no relationship thereto.
If a participant has an accident, he/she shall be responsible for any damage that may have been caused to their vehicle.
If the accident occurs between two or more vehicles, the usual legal proceedings will be followed, and a “friendly” accident report will be filled out by those involved. In no event shall the Les Comes 4 × 4 festival Organisation be responsible for traffic accidents caused by a person bearing no relationship thereto.
ARTICLE 7 – ENVIRONMENT
It is strictly forbidden to dump any type of waste in the soil. Waste paper bins and rubbish containers will be distributed throughout the site; rubbish bags will be provided to anyone requiring them which, once used, must be deposited at a specific place (ask the Organisation).
Due to the proximity of a forested area, it is not permitted to light fires on the land. However, the use of portable coal barbecues or gas stoves will be permitted. The coal must be provided by the participants. Any type of activity that involves a risk of fire (fire on the land, throwing cigarette butts or bottles, etc.) shall be reported to the relevant authorities with the corresponding penalties being imposed on the person responsible for the incident.
ARTICLE 8 – EXCLUSION
The Organisation reserves the right to definitively exclude any person from the “Les Comes 4×4 Festival” whose behaviour or conduct is detrimental to the smooth performance of the event, its regulations or its safety standard.
. Dangerous and/or reckless behaviour with excessive risk to people. Violent and aggressive attitude toward other participants. Not respecting the rules.
. Not carrying vehicle or driver documents, or the documents not being in order. Driving off the tracks, at night on the tracks, or cross-country. Driving through the grounds intoxicated or under the influence of drugs.
Should someone be excluded from the event, the total or partial amount of the entry will not be refunded.
ARTICLE 9 – CANCELLATION POLICY
If cancelled up until the day of 28 February 2019, 100% of the amount will be refunded. If registration or reimbursement claim occurs from 1 March or during the celebration of the event, no registration payment will be returned.
ARTICLE 10 – CAMPING AREA
Les Comes offers a large camping area with toilets and showers to make your stay as comfortable as possible. You cannot camp anywhere else on the site that is not authorised for this purpose.
The camping area has a capacity limit. The moment the Organisation communicates that this area is full through the official website, no more participants or visitors will be accepted in this area and bookings will not be processed on the website or on-site at Les Comes on the day of the event or otherwise.
Those who want to spend the night in the Camping Zone of Les Comes on the night of Thursday 14th or Sunday 17th, will have to pay € 20 extra per vehicle per day. These € 20 must be paid in-situ on the same day of the event in Les Comes.
PLEASE REMEMBER THAT THIS IS A CAMPING AREA, NOT A CAMP SITE
No electricity service is offered.
- It is forbidden to reserve space in the camping area for other participants.
- The use of generators is not permitted after 23.00 hrs.
- The camping area may not be accessed without having successfully completed registration.
- Users must generally refrain from activities that could be bothersome for all other campers.
- Walking animals that are not on a lead through the camping area is completely forbidden, and the owner shall be responsible for the breach.
- Dangerous animals must wear a suitable muzzle.
- All kinds of games that may disturb other users is prohibited within the area.
- The use of music devices in the camping area is prohibited.
- Barbecues or any kind of fire on the ground is prohibited.
- Littering, dumping waste or emptying chemical toilets is prohibited.
- Washing any object other than a kitchen utensil in the dishwasher, and the use of sinks or showers for washing dishes is completely forbidden.
ANY BREACH OF THIS REGULATION WILL RESULT IN THE EXPULSION OF THE PEOPLE INVOLVED FROM THE SITE.
ARTICLE 11 – ACTIVITY INSURANCE
The company Les Comes de Sererols S.L., as the event organiser, has contracted civil liability insurance No. 201600158 with the MILLENIUM INSURANCE COMPANY LTD insurance company, and No. ACA20170096 with the EXSEL UNDERWRITING AGENCY, S.L. insurance company.
– This insurance covers damage to third parties caused by improper handling, installation or maintenance of the activities and their facilities.
– In no case does it cover personal injury or property damage experienced by participants due to the very performance of the activity.
– It also does not cover loss or theft of any personal property (individuals and exhibitors).
ARTICLE 12 – ORGANISER RIGHTS
The Organiser is not responsible for any accident that a participant causes or is a victim of.
The Organiser reserves the right to modify aspects of the location of services, routes, timetables, activities etc.
At all times, the Organiser reserves the right to cancel or suspend the event, and resolve, at its sole discretion, any incident that may occur during the same.
If the event is cancelled due to force majeure (weather or otherwise) that impedes celebration on the indicated day, the Organiser shall not refund the registration fee.
The Organiser reserves the right to change (delete, add or modify items) these regulations by statute.
The Organisation reserves the right to refuse admission to the event.
ARTICLE 13 – PROTECTION AND ASSISTANCE
During the event, there will be presence of the Organisation’s duly identified vehicles and personnel for the smooth running thereof.
The Organisation will also install sign posts, arrows and suitably identified volunteers in places it deems appropriate and/or possible. It is understood that they are purely an informative aid and not a compulsory requirement.
Local municipality police, the autonomous Catalan police and fire brigades will be informed and alerted in advance of the event.
The Organisation shall have a Medical Service at “Les Comes” during the time of the opening and closing of the routes and tracks that will centralise and coordinate medical services for participants. This service will include doctors, nurses, ambulances and a mobile hospital and first aid service.
Manresa General Hospital will be duly informed in advance of the celebration of the event with a letter outlining the event’s schedules and contact person in case of an emergency.
Due to the type of activity that will take place in this event, the Organisation warns of the risks of all participants/visitors and especially for people who may have back problems, asthma and/or heart disease and women who are possibly pregnant. In other words, any participant/visitor carries out both physical activities and other activities under their own responsibility. In addition, participants/visitors who may have any allergies or a medical or food intolerance must inform the Medical Services before the event.
At the Registration Tent, the participant/visitor will be given a safety information booklet for visitors by Les Comes de Sererols, S.L., along with the waiver, in which are the basic emergency guidelines and a map of the site. SAFETY STANDARDS, RISKS AND CONSTRAINTS OF THE EVENT.
ARTICLE 14 – IMAGE RIGHTS
The acceptance of these regulations implies that the participant authorises the Event Organiser to fully or partially record their participation in it. The participant gives their consent for their image to be used in the promotion and dissemination of the event in all its forms (radio, print, video, photos, DVD, internet, posters, media, etc.) and gives up all rights to its commercial and advertising use considered appropriate, without receiving financial compensation on their part.